Proctoring – Faculty

For a course designated as (HB) Hybrid, students have the flexibility to be remote or attend class on campus. This includes exam time as well. If your course includes examinations that require a student to be proctored, the student must independently locate and schedule a proctor for the exam date.

Please remember to update/ include the following section in your course syllabus. This sample text focuses on basic requirements for students; please modify it to reflect the needs of your course:
Exams: If you are not able to attend campus for the exam, you will need to notify the professor in advance and submit a Proctor Request Form at least 2 weeks prior to the exam with no exception. Students are responsible for finding a proctor/proctoring facility as well as any fees associated. For more information regarding proctoring, please visit the form located on the course Blackboard site under “Online Learning-Help”.

Guidelines for Requesting a Proctor
* Students are responsible for locating and scheduling proctors. They must tell you at least 2 weeks prior to the scheduled exam date that they intend to be remote.
1. The proctor must be a librarian, teacher, professor, or administrator in a nearby library, secondary school, college, university, or testing center.
2. All exams must be administered in an appropriate testing environment. (Example: Library, testing center, college, university, conference room etc.)
3. Proctors cannot be family members, friends, or co-workers.
4. The student is responsible for any costs – proctors typically charge between $20 and $50 per exam.
5. The student needs to confirm that the proctor is available during the scheduled exam session, has a business e-mail address, reliable access to the Internet, the ability to download and print PDF documents, and access to a fax machine or scanner (for returning completed exams to Bentley). Exam materials are not sent to proctors who do not have a business e-mail address.
6. Once a student notifies you they will be remote and they have made arrangements with a qualified proctor, they will then fill out the “Proctor Request Form” which is located under “Online Learning- Help” on your courses Blackboard site.

7. Once a student form is submitted, the hybrid office will notify you the student has placed a request. We will then coordinate with the proctoring location, faculty, and student to make sure the exam is received and completed in the correct time frame and in accordance with the instructions provided by the faculty. All exams need to be emailed to the hybrid office in an email attachment no later than 2 days prior to the scheduled exam date to ensure the proctoring location has time to prepare the exam and ask any necessary questions they may have.